Please note, this page is a resource page which exists so that St. Vincent de Paul of Contra Costa County Vincentians can have a centralized place to download and access the documents they use to help their neighbors in need.
The forms below are only accepted if filled out by an SVdP Member.
This section is not for those looking for assistance. If you need help click HERE to find the closest SVdP conference to you.
You can also call 211 and they will give you the names of organizations that can help you.
There is information on this page about:
Measure X funds
Shelter Inc.
Season of Sharing
Catholic Charities
Hope Conference
Microloan Program
1099 MISC form
Thrift Store vouchers
Auto Assistance Program
Conference Presidents and Members: Here are guidelines that were presented at the Sept 2022 District Council Meeting.
a) What local resources are available
i) Parish Conference
ii) Twinning or co-pay with other conferences
iii) Other Ministries in your parish
b) What County Resources are available for Housing? (This is the order in which you should apply for assistance)
Until they run out of money someone in need should call 211 Option 2 and find out if they are eligible for Measure X funds. Please note that most people will not qualify and they only take the first 15-20 that apply each month. So the odds are not good that they will be helped, but it doesn’t hurt to find out.
1. Shelter Inc.
2. Season of Sharing
3. Catholic Charities
c) As a resource of last resort apply to the Hope Conference.
Below you will find applications separated by the fund or organization to which they should be submitted. For rental or deposit aid. This page does not include PG&E. That is a separate page.
SHELTER INC
Shelter Inc processes all requests through their website. Go to https://shelterinc.org/get-help/rental-deposit-assistance/
Many of our neighbors in need that are somewhat computer savvy will be able to do this on their own without our help. Some may need help in uploading documents. Some may need a lot of help.
Click here to see the one hour presentation that they gave to SVdP in Oct 22 on how to apply for help with there web based system.
Use this passcode to see the video: @Uw$Vi3F
Here are the documents from the presentation:
SHELTER Inc. Eviction Prevention Programs – 2022
SHELTER Inc. – Eviction Prevention Oct. 2022
SEASON OF SHARING
9-23-26
Good news! The Season of Sharing (SOS) program is once again accepting applications on behalf of eligible Contra Costa County residents.
Thank you for your patience and continued partnership during the temporary pause in applications while the SOS Fund reorganizes its fiscal agency process. The transition is expected to be fully completed by November 2026. In the meantime, the SOS Fund will process checks directly.
As you determine whether a client may meet the program criteria, we appreciate your help in following the 10 submission protocols below & attached. These steps are intended to help us process applications as efficiently as possible and minimize the need to return applications for missing information or documentation.
Application Submission Reminders
- Confirm whether the client has received prior SOS assistance.
Before beginning an application, please email sos@ehsd.cccounty.us to confirm whether the client has received Season of Sharing assistance within the past five years in any county. This is particularly helpful when a client remembers receiving assistance but cannot recall which community agency assisted them. With our many partner agencies, it can sometimes be difficult for clients to remember where they previously applied.
- Use the current digital/fillable application.
Please use only the current fillable PDF version of the SOS application, which is attached for your convenience. The digital version can be completed on a computer and helps improve readability and accuracy. Please do not submit handwritten applications, older versions of the application, applications containing the previous SOS heart logo, or applications with calculation errors in the fillable budget section. The budget calculation issue has been corrected in the current version. Please enter only numbers in the budget section and it will calculate it for you (do not enter dollar sign $, comma, or period.)
- Complete all sections of the application.
Please ensure that all sections of the seven-page application are completed, including the “Landlord/Vendor Information” section. Please double-check the landlord/vendor name, address, email address, and telephone number for accuracy, as we may need to contact the landlord or vendor to verify information.
- Complete the Referral Agency Information section.
The “Referral Agency Information” section should be completed by the referring worker. Please include the agency name and the worker’s name, email address, and telephone number. This information allows us to quickly reach the appropriate worker if clarification or additional information is needed.
- Obtain the required client signature.
Per the Season of Sharing Fund Directors, all SOS applications must include the required client signature. Applications submitted without the required signature will need to be returned to the referring worker for completion. Signatures may be provided directly on the application, through Adobe Sign, or telephonically when the application is completed by phone with the client.*
- Complete the information-release authorization.
Clients must provide consent to the information-release language contained in the application paragraph under “This Section To Be Completed By Applicant.”
- When completing the application in person: Please have the client read the information-release section and sign and date below it.
- When completing the application by phone: The worker should read the information-release section to the client and ask whether the client agrees. If the client provides verbal authorization, the worker should write “telephonic signature” on the signature line.*
*Workers may also follow their department or agency requirements for obtaining and documenting telephonic signatures.
- Focus the crisis narrative on the applicable timeframe.
The narrative should describe the client’s qualifying crisis within the past six months and provide enough detail to explain how the sudden, unexpected emergency—such as a loss of income, forced move, or critical family need—created the financial hardship reflected in the application.
- Ensure supporting documentation supports the narrative.
Please make sure the required supporting documentation corresponds with and helps substantiate the emergency circumstances described in the application. Consistency between the narrative and documentation helps the SOS Committee evaluate the request efficiently.
- Submit complete application packets.
Please wait to submit the application until all required supporting documentation has been received and the completed packet is ready for SOS Committee review.
Submitting a complete application packet from the outset helps reduce processing time and minimizes the need for follow-up requests for missing information.
- Observe the weekly submission deadline.
Completed SOS applications should be submitted by Tuesday at 4:00 p.m. to be considered for the Wednesday review.
Thank you for your continued partnership and for the important work you do on behalf of Contra Costa County residents experiencing financial hardship. We recognize that gathering all of the required information can take time, and we appreciate your attention to these details. Following these steps helps all of us keep the process as complete, consistent, and efficient as possible—and, most importantly, helps us connect eligible residents with available Season of Sharing resources as smoothly as we can.
*** *****
In July 2024 SOS stated that our neighbors in need can contact them directly at (925)655-1205 and SOS will fill out their application over the phone. However they have had at times a huge backlog and have not been able to respond in a timely manner.
Contact Vincentian Services if you need to contact SoS due to a tight timeline or have some other issue that needs to be resolved.
Prior to filling out the SOS form email sos@ehsd.cccounty.us with the names, birthdays and if possible social security number of every adult in the household. Please no additional information. SOS will respond whether or not the individuals are eligible for SOS. At one time if our neighbor had a caseworker, the case worker had to fill out the form. That is no longer the case.
SOS does not pay utilities. SOS is primarily for rent and mortgage. Please note that SOS does not pay back rent for neighbors on section 8. Only under very special conditions will it pay for furniture or other things.
Deadline for applications is 4pm Thursday for consideration the following week.
10 SOS Application Submission Protocols 9.22.26
2025 SOS community partner FLYER changes to criteria
Season of Sharing Application 08 2025
Form W-9 – This is mandatory FOR EVERY LANDLORD, no matter if it is a large business or a private individual
SOS new training 2025 Power Point
CATHOLIC CHARITIES
This is only for Vincentians; If St. Vincent de Paul and Hope Conference verify that the applicant has exceeded all financial resources including Season of Sharing please email Dora Segura at dsegura@cceb.org to see if CCEB has any funds available. If they do, Dora will email the CCEB Intake to the Vincentians working with the applicant. Then she will assign the case to an Intake Coordinator who will contact the applicant for a full assessment.
CCEB will update the Vincentian on the status of the referral.
CCEB is still accepting referrals for people who want to apply for FERA and CARE monthly discount program for PG&E please contact Delia Ledezma at dledezma@cceb.org.
CCEB will only accept the referrals coming from Vincentians and not from the applicant directly.
Catholic Charities does not pay any PG&E bills.
HOPE CONFERENCE
8-21-26 No Funds Available at this time
EMAIL APPLICATION to the Hope Conference. For their email address please contact your conference president.
Conferences need to submit complete, readable applications and supporting documentation. Please avoid submitting JPEGs – they are often unreadable. Please submit scanned documents (PDF) whenever possible. Many smart phones have scanning capability built in.
- You will receive an email confirmation when your complete, readable application with supporting documentation has been received. If the application is unreadable and/or incomplete, it will be returned.
- Understand the submission dates: the Hope Conference meets every other week to review the cases submitted by Wednesday of the previous week. Our calendar of meetings and submission deadlines can be found on the SVDP-CC website.
Please understand that submission is not a guarantee of funding. Hope Conference funding takes place only after a review of each case and if there are funds available.
Hope Conference Home Visit Training Documents – Important Reading before you submit an application to Hope or even do a home visit
SVdP Hope Conference Application – English (July 2022)_V3
SVdP Application Missing Documents Checklist – English (June 2022)
SVdP Release of Information – English (June 2022)
Tenant Landlord Information – formerly landlord verification
Hope Conference Meeting Schedule 2025-26
Hope Presentation at Jan 2026 DC meeting
MICROLOAN PROGRAM
The St. Vincent de Paul MicroLoan Program is paused at this time.
Please contact your local SVdP Conference,for help from the SVdP volunteer Vincentians throughout the County, or email info@svdp-cc.org. Please also contact 211 for other potential resources.
SVdP Micro Loan Handout for Vincentians
Examples of funded loans & candidates not considered
1099 MISC
The IRS requires that if a conference makes a rent payment to an individual landlord in the amount of $600 or more the District Council must issue the IRS a 1099 form by January 31 of the following calendar year. If Hope, Seasons of Sharing or Catholic Charities issues the check, then the conference does not have to do anything. These documents instruct the conference on how to pass on the correct paperwork so that the DC can file form 1099.
Sample Landlord W9 request Letter
SAMPLE-Landlord Payment Record for 1099
Conference Landlord Payment Record for 1099
National’s Position on 1099 forms
Policy for Reporting Rent Payments to the IRS
Store Vouchers and Application for a Donated Car
Vouchers – Completed Sample 05-01-19
Voucher Policy APPROVED 01 17 19